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Facilities Senior Coordinator

Mississauga, Ontario
Acosys Consulting is looking to hire a Senior Facilities Coordinator for its leading health and benefits provider client.

The Senior Facilities Coordinator serves as the primary contact for Facilities Services in regards to planning and managing facilities improvement projects. The Senior Facilities Coordinator ensures Client’s facilities and physical security needs are being met in an effective and efficient manner. The Senior Facilities Coordinator will acquire and maintain relationships with vendors and building helps managers to ensure facilities are maintained across Canada. While working with vendors to outsource facility maintenance needs, the Senior Facilities Coordinator is also responsible for physically completing maintenance tasks as required, pending location. This position is not responsible for managing a team of direct reports.

In addition to coordinating and maintain relationships with vendors, the Senior Facilities Coordinator is also responsible for contract and lease negotiations, purchasing processing of vendor invoices, ensuring performance guarantees are met, and conducting analysis to look for cost-savings opportunities.

The incumbent in this role is expected to be an active member in the Joint Health and Safety Committee (JHSC) and also coordinates the fire safety component.

Essential Functions:
  • Works with management to determine assignments of offices (and other work spaces), moves, and designs. Based on these decisions, initiates and coordinates processes and acts as a liaison with subcontractors, external vendors, and Client’s IT Department through implementation and completion.
  • Manages services provided by office cleaners; plant maintenance; and internal and external storage facilities.
  • Completes administrative and contract coordination duties as they relate to vendor management. This includes, but is not limited to, contract negotiations and administration, ensuring performance guarantees are met, conducts cost-savings analysis, and processes vendor invoices.
  • Manages facilities budget for locations across Canada and actively works to ensure budget adherence.
  • Manages installations, new construction projects, and renovations.
  • Responsible for purchasing facilities-related equipment as required, including but not limited to office furniture, filing cabinets, generators, etc.
  • Collaborates with corporate real estate and building landlords regarding leasing information and agreements as well as a point of contact for building managers.
  • Prepares facilities data and effectively analyzes, communicates, and presents information.
  • Responsible for the maintenance of fire safety equipment and the fire safety programs, this includes but is not limited to emergency evacuation drills.
  • Responsible for the Emergency Safety and Security Policy for Client.
  • Assists JHSC with identifying and resolving facility deficiencies.
  • Responsible for physically completing some maintenance tasks as required.
  • Additional duties and projects as assigned.
  • 3-5 years of previous experience in a facilities related role
  • Previous experience managing a facilities budget
  • Previous experience managing lease and contract negotiations
  • College Diploma in a related field – Certificate in Facility and Property Management preferred
  • Knowledge of the Canadian Occupational Health and Safety Act as it relates to creating a physically safe work environment
  • Ability to lead a projects independently
  • Previous experience using tools, including power tools preferred
  • A strong focus on servicing internal customers
  • Previous experience in purchase order and invoicing processing
  • Excellent planning, organizing, analytical, problem solving, and time management skills
  • Critical thinking for decision making
  • Ability to work individually and collaboratively in a team setting
  • Strong attention to detail
Acosys Consulting Services thanks all applicants. Please be advised that only those who qualify for an interview will be contacted. If interested, please forward a copy of your resume by email to: pravikumar@acosysconsulting.com.
Acosys Consulting applies the principles of employment equity and invites women, Aboriginal peoples, members of visible and ethnic minorities and persons with disabilities to submit their application and expressly mention their group membership status.   
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